Privacy Policy

Effective Date: 1st April 2026

1. Introduction

Maula Consultants Limited (“we”, “our”, “us”) is committed to protecting the privacy and personal data of all individuals we engage with, including jobseekers, clients, partners, and website users.

As an international recruitment and job placement agency based in Nairobi, Kenya, we process personal data in compliance with applicable data protection laws, including the Kenya Data Protection Act, 2019, and relevant international regulations where applicable.

By using our services or engaging with us, you agree to the terms of this Privacy Policy.

2. Information We Collect

We collect personal data necessary to provide our recruitment and consultancy services.

A. Personal Information

• Full name
• National ID / Passport details
• Date of birth
• Gender
• Contact details (phone number, email address, physical address)

B. Professional Information

• Curriculum Vitae (CV)
• Educational background
• Employment history
• Skills, qualifications, and certifications
• Language proficiency details

C. Sensitive Personal Data

Where necessary and with consent:

• Medical examination reports
• Background checks (e.g., Certificate of Good Conduct)
• Biometric data (if required for visa or immigration processing)

D. Technical Data

• Website usage data (cookies, IP address, browser type)
• Communication records (emails, messages)

3. How We Use Your Information

We process your data for the following purposes:

• To assess and match candidates with job opportunities
• To facilitate recruitment, interviews, and placement processes
• To verify credentials and conduct background checks
• To assist with visa processing, documentation, and relocation
• To communicate updates, opportunities, and service-related information
• To comply with legal and regulatory requirements
• To improve our services and website functionality

4. Legal Basis for Processing

We process personal data based on:

• Consent – when you provide your information voluntarily
• Contractual necessity – to fulfill recruitment and placement services
• Legal obligation – to comply with applicable laws and regulations
• Legitimate interests – to improve services and maintain business operations

5. Data Sharing and Disclosure

We may share your personal data with:

• International employers and recruitment partners
• Government authorities and regulatory bodies (e.g., immigration offices)
• Accredited training institutions (e.g., for language programs)
• Medical facilities and verification agencies
• Travel and relocation service providers

We ensure all third parties handle your data securely and in compliance with applicable laws.

6. International Data Transfers

Due to the nature of our services, your personal data may be transferred to countries outside Kenya, including Germany, UAE, Australia, and other destinations.

We take appropriate safeguards to ensure your data remains protected, including:

• Working with compliant and reputable partners
• Ensuring contractual data protection obligations
• Adhering to international data transfer standards

7. Data Retention

We retain personal data only for as long as necessary to:

• Fulfill recruitment and placement purposes
• Comply with legal and regulatory obligations
• Resolve disputes and enforce agreements

When no longer required, data is securely deleted or anonymized.

8. Your Rights

Under applicable data protection laws, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Withdraw consent at any time
• Object to or restrict processing
• Request data portability (where applicable)

To exercise your rights, contact us using the details below.

9. Data Security

We implement appropriate technical and organizational measures to protect your data against:

• Unauthorized access
• Loss or misuse
• Alteration or disclosure

However, no system is completely secure, and we encourage users to take precautions when sharing personal information.

10. Cookies and Website Usage

Our website may use cookies to:

• Enhance user experience
• Analyze website traffic
• Improve functionality

Users can control cookie preferences through their browser settings.

11. Third-Party Links

Our website or communications may contain links to third-party websites. We are not responsible for their privacy practices and encourage users to review their policies.

12. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with an updated effective date.

13. Contact Information

For any questions, concerns, or requests regarding this Privacy Policy, please contact us:

Maula Consultants Limited
Head Office: Applewood Adams, 4th Floor Suite 413, Nairobi, Kenya

📧 Email:
info@maulaconsultants.com
admissionsmcl26@gmail.com
recruitmentmcl254@gmail.com

📞 Phone:
+254 112924544
+254 1129244146

🌐 Website: www.maulaconsultants.com

14. Consent

By engaging with Maula Consultants Limited, submitting your information, or using our services, you consent to the collection and use of your personal data as outlined in this Privacy Policy.